2020 DUES ARE DUE... $20 FOR NEW MEMBERS ---$15 RENEWALS IF PAID BEFORE DEC 31, 2019

TLCUG STANDING RULES

 

MEMBERSHIP

  • Dues are $20.00 per household for the first year and $15.00 each year thereafter if paid by December 31st. Renewal  dues paid after December 31 will be $20.00. New members who join after October 1st shall be considered as a paid member through the following calendar year. 
  • On February 15, the new roster will be confirmed, omitting any unpaid members. Notification to unpaid members will be attempted prior to roster confirmation.
  • Dues payment will provide membership from January 1st through December 31st. 

MEETINGS

  • Meetings shall be held on the first Thursday of each month at the Donald W. Reynolds Library.  The “Help Desk” shall be available at 1:00 PM and General Meetings will commence promptly at 2:00 PM. Exceptions may exist due to holiday conflicts and/or inclement weather, in which case, notification to membership will be attempted as stated below. If the Mountain Home schools and/or the DWR Library is closed due to weather, the TLCUG meeting will be cancelled.
  • Proper notice of meetings shall be delivered in adequate time via public announcement facilities. Local newspaper, radio and television stations shall be notified of the regular meeting time, date and places. Notice of classes shall also be given to the public by the same means. 
  • The Membership list maintained by the Membership Chairman comprises all those who are entitled to vote. Such list shall be available at the time and place of all meetings. All elections for Officers shall be decided by simple majority of the members of the TLCUG present and voting at a regularly scheduled meeting. 

OFFICERS AND BOARD OF DIRECTORS

  • Each Officer shall hold office until the successor has been duly elected and their term begins. A nominating committee of a minimum three Club Members will be appointed by the President in August for the purpose of acquiring officer candidates to be considered in October for the November election.
  • Candidates for office must be TLCUG members in good standing. The term of office shall begin on January 1st following the election and terminate on December 31st of that year.
  • Resignations shall take effect upon receipt and review by the Board of Directors unless  otherwise specified in the notice. Vacancies shall be filled by the president with the approval of the Board of Directors. Any Officer selected to fill a vacancy shall serve the remainder of  the term of their predecessor.
  • As stated in the Bylaws, the board of Directors shall include the four Officers and a minimum of four Directors  such as, but not limited to, Past President, Program Director, Membership Director, Newsletter editor, Webmaster, Mentor coordinator, Photo Gallery Coordinator, etc.

                       Specific titles of Directors may change as is pertinent with active positions.

  • The Board shall insure that a minimum balance of $500.00 is available at year’s end for the incoming administration.
  •  PRESIDENT The President shall preside at all meetings of the members of the TLCUG and of the Board of Directors meetings. The President may call special meetings of the Board or Membership at his/her request. He/she is obligated to call special meetings by written request from a majority of the Board, or 10% of the recorded membership.

                      The President may sign any contracts or other instruments, which the Board of 

                      Directors has authorized to be executed, and other such duties as may be prescribed 

                      by the Board of   Directors from time to time. The President may appoint Committees

                      and Directors as  necessary with the approval of the Board. The President will 

                      determine when and where  the Board of Directors will meet.

  • VICE PRESIDENT: In the absence of the President, the Vice President shall perform the  duties of the President and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Vice President shall perform such other duties as  from time to time may be assigned by the President or by the Board of Directors. 
  • SECRETARY: The Secretary shall provide a permanent record of both the general meetings and Board meetings; be custodian of the records, be  responsible for providing public notice for meetings and other public activity, and perform such other duties as from time to time may be assigned by the President or by the Board of Directors. 
  • TREASURER: The Treasurer shall have charge and custody of and be responsible for all funds of the TLCUG, receive and give receipts for money due and payable to the TLCUG from any source whatsoever, and deposit all such money in the name of the TLCUG in the  bank or other depositories as shall be selected in accordance with the bylaws. All expenses  shall be paid by check. The Treasurer shall provide Financial Reports of the TLCUG to the  Board of Directors and carry out other duties as may be assigned by the President and/or

                      Board of Directors. Receive dues and complete the registration and issuance of 

                      membership  cards for all members. The Treasurer is responsible for the required 

                      annual E postcard tax  filing, printing out a copy for the Income Tax File maintained

                      by the Treasurer.

  • Membership Director: The Membership Director shall be the custodian of the clubs official  roster. The Director shall register and welcome all new members, answer questions and direct the new member to the Treasurer for completion of the registration.  The Director is also obligated to keep the treasurer up-to-date with new membership applications and fees and such other duties as from time to time may be assigned by the President or the Board of  Directors.
  • Education Director: Responsible for the selection, planning and completion of all specialized classes. 
  • Past President: The Past President shall advise the Board of Directors in all Board matters but as an ex officio member, has no vote in matters before the body.
  • Program Director: The Program Director shall be responsible for the acquisition and  scheduling of programs pursuant to the groups purpose at regular membership meetings. 
  • · Webmaster/Newsletter Editor: The Webmaster shall construct and maintain the TLCUG  web site, updating to include a monthly newsletter and other current information.
  • Mentor Coordinator/Director: Responsible for placement of Mentors with  members needing help.

TREASURY 

  • CHECKS: The Treasurer, President and Vice President are authorized to sign TLCUG checks.
  • DEPOSITS: All funds of the user group shall be deposited at least monthly to the credit of  the user group in such banks as the Board of Directors may select. 
  • EXPENDITURES: All expenditures are to be paid by check. Members of the Board of  Directors may spend up to $300.00 towards the purchase of supplies or materials for use at  the user group meeting and/or the benefit of TLCUG. The Board of Directors and the majority vote of the Membership present must approve expenditures over $300.00

AMENDMENTS

  • Amendments to the “standing rules” shall be empowered by a majority vote of the Board of Directors. The Board may, at their discretion, present amendments to the membership for their approval by a majority of the members present and voting at any membership  meeting. 

ADDENDUMS:


  •  03-2019 Mentor Program Policy- attached (see Board meeting minutes of this date)


Approved by the Membership: May 1st, 2014               Amended: MAY 7, 2015

                                                                                                                                    MARCH 3, 2016

Secretary SUE SEILS                                                                                     MAY, 2019 

                                                                                                                                   SEP, 2019

President TOM M. TELFORD


Vice President CHUCK NEUENSCHWANDER



TLCUG MENTOR PROGRAM

1.--The goal of this program is to assist new members with minor issues for up to one year.

2.--The mentor program shall be in addition to, but not replace, the current one hour

        pre-meeting help desk and the 3 hour special tutoring program

3.--It is the responsibility of the new member to contact his/her mentor and state clearly the 

       extent of help required and when possible the specific nature of the problem.  In most cases, 

       the mentor will try to assist the new member during a phone call. 

       Any house calls that are required will address specific problems and will be limited to minor  

        fixes.  In no case will the mentor make repairs to any computer, printer or any peripheral 

        equipment.  This includes, but is not limited to, replacing any hardware such as ram, hard 

        drives, mother boards etc. This also applies to all peripheral equipment which requires 

        professional help and is not in the realm of responsibility of the mentor.

4.--The mentor program is only available to new members in good standing.

5.--It will be clearly stated that Mentors will not go on calls to members that are 

       “SINGLE” AND OF THE OPPOSITE SEX WITHOUT ANOTHER TLCUG MEMBER 

       OR MENTOR PRESENT.  This is to protect the Mentor, the Mentee and the Club.

6.--The board member hosting this program will provide a written copy of this Mentor Program

        to the member seeking help.  He/she will request a mentor or assign a mentor at which time 

        he/she will give the phone number to the person seeking help.

7.--These guidelines should be reviewed and updated on a yearly basis.


NOTE !!! This program is limited to computer specific issues and is not designed or intended to assist members with social media problems such as “FACE BOOK”, Twitter, etc. 


REV # 1 January 2019